Welcome Fans and Schools to the Lamb Weston/Group Health

Welcome Fans and Schools to the

ConAgra Foods/Lamb Weston

4A/3A Regional Basketball Tournaments

4A TOURNAMENT-FEB 19-23-TOYOTA CENTER
3A TOURNAMENT-FEB 26 & 29-MARCH 1-RICHLAND HIGH SCHOOL

The Tri-Cities is proudly hosting the final two days of the 4A tournament at the dual courts in the Toyota Center and the 3A tournament at the newly remodeled Art Dawald gym at Richland High school. We are working hard to maintain the effectiveness and quality of the tournament as we expand to include both the 4A and 3A tournament for Eastern Washington. All games will be played at the Toyota Center or Richland High School on Friday and Saturday for each of the two weeks after playing throughout Eastern Washington on Tuesday night. The tournament is extremely fortunate to have ConAgra Foods/Lamb Weston as a corporate sponsor of these tournaments. The ConAgra Foods people have been great to work with in preparation for these tournaments. Hopefully your school will have representation to say "Thanks" for these corporationís commitment to provide this unique opportunity for our young people.

You will find enclosed information applicable to both qualifying and non-qualifying schools. We encourage non-qualifiers to be a part of this great championship. A second mailing will be sent to qualifiers the week of February 12, 2008.

Remind your fans that tickets for the sessions at the Toyota Center or Richland High School are $8.00 for adults and $6.00 ASB/Senior Citizens. All sessions include at least four games. For the Tuesday night games, ticket prices are reduced by two dollars.

DIRECTIONS TO:

Toyota Center: Take Columbia Center Blvd exit. Turn left at Quinault. There will be NO charge for parking at the Center but there is a 50 cent facility fee for each ticket.

Site Managers and Contacts are as follows:

Tournament/Finance manager: John Crawford, 539-0678(wk), 547-9383(hm/FAX)

Site manager at Toyota Center and Richland High School: Steve Biehn, 222-6476(wk), 783-7997(hm)

Site manager in the Spokane Area: Randy Ryan, 354-7348(wk), 468-5080(hm)

Lamb-Weston Contact: David Sanford-736-0331

I. TOURNAMENT AGREEMENT:

This is a one-year agreement that will need to be renewed each year. The 2007 4A tournament dates are Tuesday, Feb. 19, Friday, Feb. 22, and Saturday, Feb 23. The 2008 3A tournament dates are Tuesday, Feb. 26, and Friday, Feb 29 and Saturday March 1. For the 4A division, four teams from the Columbia Basin League and four teams from the Greater Spokane League will compete for three allocations to the WIAA State Basketball finals. For the 3A division, four teams from the Columbia Basin League and two teams from the Greater Spokane League will compete for three allocations to the WIAA State Basketball finals. Should either the CBL or the GSL be dissatisfied with the financial success of the tournament or the tournament format, they will call a joint meeting of the principals of the GSL and the CBL. The tournament will be altered (or discontinued) by mutual agreement of the principals of the two leagues. The CBL & GSL are jointly bound by agreements with the corporate sponsors and are the legal sponsors of the tournament.

II. ACADEMIC AWARD:

ConAgra Foods is sponsoring an Scholar/Athlete Team Award for the male and female tournament teams with the highest academic grade point averages. The top female and the top male team winners will be recognized with plaques during half-times of the championship finals for each tournament. A contribution of $500 will be made to the teamís respective league for their scholarship fund. See enclosed Scholar/Athlete form.

III. TEAM INFORMATION:

A. Schedule, times, and sites are attached. Tournament managers will not change any game times if the change affects the starting times of any other tournament game.

B. All Tuesday games will be at home site of higher seeds. On Friday and Saturday all games will be played at the Toyota Center or Richland High School as per attached tournament brackets.

C. No prepractice at game site is allowed for any team. This means that no changing of current schedules will occur so that teams play at potential sites beyond plans already in place. If the schedule permits, the site manager may allow pregame shooting at the game site prior to the first game only. No shooting during half times by any teams not involved in the contests.

D. Tournament rosters are limited to 12 players, three coaches, and five support staff as per state guidelines. Teams must submit rosters and game schedules to John Crawford by Feb. 12, 2008. for the 4A teams and Feb 19 for the 3A teams. Note: You will FAX your program information to John Crawford at 509-547-9383 or send by email to john@jcrawford.net

E. Team admission will be by badges at the designated pass gate. Each participating school will be given 25 badges to be used by the participants(players, coaches, and support staff).

F. Locker rooms will be assigned upon arrival by the site manager. NO TOWELS will be provided. Each school is responsible for their own valuables. This tournament accepts no responsibility for any loss of valuables.

G. All game officials will be preassigned from the composite league ranking lists. All crews will be 3 official crews with one official coming from an association that works CBL games, one official that works GSL games and the third official will be according to the following: a) For Tuesday night games, the third official will be from the host league b) For the weekend games, the third official will be from the CBL pool of five associations assuring that this official is from a neutral association. Steve Biehn and Bill Gant will assign the CBL officials, coordinate their travel, and work with the Spokane association and Randy Ryan for cross-over assignments. (Officials will be assigned to sessions rather than games. Assignments will be made, if possible, so that an official does not work the same team more than once in the tournament). Security/police will be provided for all game sites by site managers.

H. Game format:

1. Home team will furnish an approved Baden wide-seam game ball.

2. Each game is guaranteed a 15 minute warm-up.

3. The bottom listed team on the bracket will be the home team in all cases and will wear light jerseys. The tournament manager in coordination with site managers will preset team benches because of spectator seating.

4. A pregame meeting with officials, coaches, and captains will take place at midcourt at all games.

5. Introductions and the playing of the anthem will be conducted in the same manner as outlined in the guidelines for the state finals.

6. Shootarounds at the Toyoda Center and Richland HS will be available on Fridays on the following basis:
Two teams will be assigned to each court for twenty minutes. Teams will get their own basket on their Friday assigned game court.
Also after 10:00 minutes the two teams shooting will switch ends to allow equal shooting at each basket.
2:20 - 2:40 pm - 4:00 pm game teams 2:40 - 3:00 pm - 5:30 pm game teams 3:00 - 3:20 pm - 7:00 pm game teams
3:20 - 3:40 pm - 9:00 pm game teams 3:40 - 4:00 pm - 20 minute warm-ups for 4:00 pm games.

I. No protests will be allowed after play resumes. A games committee consisting of the tournament directors, or designees, will have final authority in any protest. This games committe shall have two representatives from each league and the tournament director.

J. Tournament games stats will be arranged for by John Crawford. Each site manager on Tuesday night is expected to have two statisticians assigned to record game stats. Friday and Saturday stat assignments will be made by John Crawford. Tournament stat forms and results will be provided for all games.

K. No all-tournament team selections will be allowed.

L. A sportsmanship medal will be awarded at the conclusion of each game to a person that has been chosen by a representative of the tournament to have displayed good sportsmanship during the game.

M. WIAA State Basketball Finals guidelines will be followed in cases not otherwise noted here.

N. A second game will be played on Saturday evening to determine the third place seed to state(See tournament bracket) for the 4A classification.

IV. SCHOOL INFORMATION:

A. Passes:

1. Ten supervisor badges will be issued to each school that qualifies. An additional six badges will be issued if both the boy and girl team qualify. The badges must be worn at all times by the supervisors and game workers.

2. Non-participating GSL and CBL schools may request up to six names on the pass list. Three names may be request if a school has one participating team. The building AD must contact the tournament manager with the names.

3. Up to fifty band members in uniform and one advisor will be admitted through the pass gate as per state guidelines.

4. Up to thirty approved half-time performers in uniform and one advisor will be admitted through the pass gate.

5. Cheerleaders in uniform (or by pass list), and cheerleading coach will be admitted through the pass gate. Cheerleading coach must occupy the squad thru the gate.

6. Bus drivers need a supervisors pass to be admitted through the pass gate.

B. Tickets:

1. No pre-sale of tickets will be arranged at any participating schools.

2. Tickets will be sold and doors opened one hour before game time.

3. Ticket prices are $6.00 general admission and $4.00 ASB/senior citizen for each single game session on Tuesday night. Ticket prices are $8.00 general admission and $6.00 ASB/senior citizen for the multiple sessions. Each Friday or Saturday ticket is good for all sessions on that day.

4. People going from one site to another during the same session will be admitted with ticket stubs for that session which will be color coded.

C. Seating:

1. Provisions will be made so that each team will have no more than 3 rows of their own fans seated directly behind their team bench.

2. School supervisors and AD will be responsible for clearing their cheering section after a contest. Some school supervisors need to be on the floor during the game.

3. No special adult seating will be reserved.

4. Schools must have their supervisors available to hold seats for their students and bands.

5. Each school must designate a head supervisor who will coordinate all of the schoolís supervisors. The head supervisor will locate him/herself on the floor next to his/her schoolís student section. The head supervisorís name must be called or FAXed to John Crawford(539-0678) by Monday, Feb. 19th and he/she will be reimbursed $20.00 for their services by the finance manager. Head supervisors will meet with tournament management prior to the session that they are involved.

6. P.A. announcements. The lower student cheering sections will be cleared after each game on Friday and Saturday nights.

D. Gym rental: Whenever possible, schools are asked to donate their facilities for ConAgra Foods/Lamb Weston contests. The GSL and the CBL should consider gym rental costs when determining the sites for the Tuesday night games. All sites must be approved by the tournament director.

E. Programs (1200 printed):

1. Programs will be delivered to GSL sites and CBL sites for Tuesday games.

2. 125 programs for boysí sites, and 75 programs for girlsí sites will be delivered to each site. Site managers will see that unsold programs are returned to Toyota Center and Richland HS in time for the second night of the tournament.

3. Program are to sold for $3 each and sellers will be paid 50¢ for each program sold.

4. Team pictures are to be emailed to John Crawford no later than Feb. 10th and team rosters with tournament information are to be FAXed or emailed to John Crawford no later than Feb. 13th. No retakes of pictures with be allowed after Feb. 10th.

5. Programs will be given according to the following schedule: 2 per team/1 per media/20 for ConAgra Foods/Lamb Weston. Leftover programs will be distributed equally between the GSL and CBL after the tournament.

F. Decorum/Seating:

1. Students must stay in their designated cheering section at all times. Students will not be allowed on the floor to greet their team before the game or to congratulate their team at the end of the game.

2. One school official cloth banner may be displayed.

3. WIAA State Finals Guidelines regarding noisemakers, signs, conduct, prolonged standing, etc. will be used. Teams advancing to the state finals need to be aware of these rules.

HEAD SUPERVISOR FOR EACH SCHOOL MUST BE READILY AVAILABLE TO TOURNAMENT MANAGERS.

4. Spectator seating:

a. Designate the middle lower sections as student cheering sections. It will then be up to each schoolís supervisors to either restrict these to students or to allow their adults to sit with their students.

b. Make sure all schools know that when their bench is in front of the opposing schoolís students, that they will be allowed to save 3 rows for "home town" adults directly behind their players.

5. Supervisors:
a. All supervisors must be at the gym one hour before their teamís contest. They will have a scheduled meeting with the game management at that time for their instructions for the evening.

b. Supervisors for the next game of the evening will be stationed at the gates at the top of the student sections and will not allow their students and fans to enter the lower section until the bleachers have been cleared after the previous game. Access to the student section will be through the middle gates only.

c. Supervisors for the game in progress, will sit among their students and fans wearing their identification ribbon. The head supervisor will be in front of his students observing and giving directions to his supervisors.

d. Immediately after the game, the supervisors will clear the student section through the gates at the end of each section. The P.A. announcer will assist in this operation. (Uncooperative fans will be removed by the police.)

G. Half-time entertainment must be approved with the site manager 24 hours prior to the game.

V. INCOME DISTRIBUTION:

A. All net profit and loss is to be shared equally by CBL and GSL for the 4A portion of the tournament and will be 2/3 for CBL and 1/3 for the GSL for the 3A portion of the tournament.

B. All income from advertisers, souvenirs, title sponsors, etc. is the property of the tournament revenues.

C. Income from concessions will go to host sites. Income or cost for programs will be go to the host league.

VI. REIMBURSEMENT FOR SCHOOLS:

A. Travel allowance is by formula listed here and is paid as a tournament expense without regard to tournament revenues.

Mileage is at $2.00 per mile round trip according to the WIAA mileage chart and is limited to #3 and #4 teams traveling on the first night of the tournament, and traveling teams on the second and third nights of the tournament. On Friday and Saturday, teams are limited to one round trip over the two days for mileage reimbursement purposes. No mileage is allowed for games played by the GSL in the Spokane/EWU area, for Tri-Cities schools in the Tri-Cities or Yakima schools in Yakima. Schools with a boysí and girlsí team in the tournament will receive mileage for each team.

B. Meal allowances are $4.00 - breakfast, $5.00 - lunch, and $9.00 - dinner.

Tuesday: #3 and #4 teams are allowed $9.00 meal allowance for 16 persons = $144.00.

Friday: Traveling teams which are eliminated will receive $9.00 meal allowance per person for 16 persons = $144.00.

Saturday: Teams playing Saturday night will receive meal allowance of $27.00 each for 16 persons for the weekend = $432.00.

C. Each traveling team qualifying for the Saturday games will receive $20.00 lodging allowance for 16 people = $320.00 per team.

VII. REIMBURSEMENT FOR OFFICIALS:

A. Game fee is $48.00 and mileage is paid at as per WIAA guidelines.

B. Per diem for food.

Tuesday: $10.00 for officials traveling more than 75 miles one way

Friday: $10.00 for officials traveling more than 75 miles one way

Saturday: $5.00/$6.00/$10.00 for officials traveling more than 75 miles one way

C. Lodging.

Tuesday: None

Friday: $50.00 each, with receipt, for officials working both Friday and

Saturday nights that are travelining more than 75 miles one way

Saturday: None

D. Payment for all tournament games for officials will be made by John Crawford with presentation of official pay vouchers/lodging receipts/home addresses.

E. No complimentary passes will be given to officials.

VII. ACCOUNTING PLAN:

A. All unsold tickets, finance reports, and revenue must be returned to the tournament finance director at Gonzaga University.

B. The tournament finance director will coordinate all ticket sales for boysí and girlsí games, accounting, and the game reports.

C. Workers at sites on Tuesday games will be paid by John Crawford with presentation of worker list which includes hours worked.

VIII. PAY SCALE FOR TOURNAMENT PERSONNEL: (All based on $10.00 per hour.)

Tournament finance director $300.00

Head Supervisor $20.00

Gate Personnel $10.00

Assist finance director(per session) $50.00

Scorer/Timers $10.00

Statisticians $10.00

Site manager (per session) $50.00

P.A. Announcer $10.00

Security Local Scale

Assist. Finance director and Site Managers will be paid $75 if they have double sessions at a site

Lamb Weston-4A: Guidelines-Revised 1-3-08